Electronic signature services provided
by scanning and archiving service providers
Modern server solution for high throughputs at the scanning workstation / Tested and internationally standardised solution for preserving the long-term probative value in electronic archives
The healthcare sector maintains enormous archives with billions of paper-based documents, whereby millions of new documents are added everyday. Modern, legally compliant processes for scanning and archiving enable, however, the following improvements to be implemented:
- Eliminates the problem of missing documents and records
- Optimises the availability of information in treatment and care processes
- Reduces storage costs
Batch signing and random sample testing directly in the scanning process
Replacement scanning and signing
The replacement scanning of medical records by scanning service providers has to be conducted in accordance with a specified process. This multistage process for producing digitalised medical records requires, among others, several quality assurance steps. At the end of this process chain, the employee confirms the correct and complete digitalisation of each respective medical record by affixing a personal qualified electronic signature. In addition, timestamps are recommended in order to provide certified proof of the time of scanning that can be documented and managed in the long term. In order to work efficiently and in compliance with statutory provisions, it is worthwhile using a simple and specifically configurable signature application for batch signing (digiSeal® office pro signature software) or mass signing (digiSeal® server signature server). In addition to the scope of functions, the ability to control costs offers an advantage for scanning service providers and thus for their customers.
Long-term management of signed data
Secure, long-term management of signed records in electronic archives
With secrypt’s digiSeal® archive component, the archive system and long-term management are automatically secured within the healthcare facility. This archiving process can be outsourced if the facility, for example a small clinic, does not want to secure these processes itself. In compliance with the legal data protection requirements, the long-term management can be completely conducted at the service provider.
The long-term management of signed data in archives ensures that the probative value of the data is preserved for the legally required and permitted periods, whereby intelligent hash tree and timestamp processes are deployed in accordance with the international LTANS/ERS standard and the ArchiSig concept.